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EDI Transaction Codes


EDI Transactions Codes

The respected Accredited Standards Committee X12 (ASC X12) has developed a few specific standards for EDI integration. They are known as EDI Transaction Codes and are used during the business documents’ exchange process. For example, the transaction set, EDI 810 describes a set of rules for the exchange of invoices among trading partners.

The list below consists of the most common EDI Codes for a variety of important business documents.

EDI Codes for Supplier’s Documents:

  • EDI 830 - Planning Schedule with Release Capability
  • EDI 832 - Price/Sales Catalog
  • EDI 846 - Inventory Inquiry/Advice
  • EDI 852 - Product Activity Data
  • EDI 879 - Price Information
  • EDI 888 - Item Maintenance
  • EDI 889 - Promotion Announcement

EDI Codes for Finance Documents:

  • EDI 850 - Purchase Order
  • EDI 855 - Purchase Order Acknowledgement
  • EDI 856 - Advance Shipment Notice
  • EDI 857 - Shipment and Billing Notice
  • EDI 860 - Purchase Order Change Request - Buyer Initiated
  • EDI 865 - Purchase Order Change Acknowledgement/Request - Seller Initiated
  • EDI 869 - Order Status Inquiry
  • EDI 870 - Order Status Report
  • EDI 875 - Grocery Products Purchase Order

EDI Codes for Order Cycle:

  • EDI 210 - Motor Carrier Freight Details and Invoice
  • EDI 810 - Invoice
  • EDI 811 - Consolidated Service Invoice/Statement
  • EDI 812 - Credit/Debit Adjustment
  • EDI 820 - Payment Order/Remittance Advice
  • EDI 880 - Grocery Products Invoice
  • EDI 894 - Delivery/Return Base Record

EDI Codes for Transportation or Logistics Documents

  • EDI 204 - Motor Carrier Load Tender
  • EDI 211 - Motor Carrier Bill of Landing
  • EDI 214 - Transportation Carrier Shipment Status Message
  • EDI 315 - Status Details (Ocean)
  • EDI 753 - Request for Routing Instructions
  • EDI 754 - Routing Instructions
  • EDI 990 - Response to a Load Tender

EDI Codes for Supply Chain Documents:

  • EDI 861 - Receiving Advice/ Acceptance Advice
  • EDI 940 - Warehouse Shipping Order
  • EDI 943 - Warehouse Stock Transfer Shipment Advice
  • EDI 944 - Warehouse Stock Transfer Receipt Advice
  • EDI 945 - Warehouse Shipping Advice
  • EDI 947 - Warehouse Inventory Adjustment Advice

EDI Codes for Manufacturing and Material Handling

  • EDI 830 - Planning Schedule with Release Capability
  • EDI 840 - Request for Quotation
  • EDI 843 - Response to Request for Quotation
  • EDI 862 - Shipping Schedule

EDI Codes for Other Documents

  • EDI 816 - Organizational Relationships
  • EDI 824 - Application Advice
  • EDI 844 - Product Transfer Account Adjustment
  • EDI 845 - Price Authorization Acknowledgement/Status
  • EDI 849 - Response to Product Transfer Account Adjustment
  • EDI 864 - Text Message
  • EDI 867 - Product Transfer and Resale Report
  • EDI 997 - Functional Acknowledgement

List of EDI transaction code

EDI 810 - Invoice: This EDI code refers to the electric version of any paper invoice. It usually contains the details related to invoice (number and date) and items (quantity and price). Also, it includes information on discounts, payment terms, and shipping. Typically it is sent after receiving the payment request for the products/services delivered.

EDI 846 - Inventory Inquiry/Advice: This EDI code refers to the electrical version of any paper inventory update. The information about item description, item quantity, and inventory location is included in this. It is used to provide inventory details to the customer or to inquire about specific product availability. Further, it can be also used to shift products from one warehouse to another.

EDI 850 - Purchase Order: This EDI code refers to the paper purchase order’s electric version. It includes information on a product, quantity, price, discount, payment, and shipping. Usually, it is used for placing an order for products and services.

EDI 852 - Product Activity Data: This EDI code is used by the purchasers to inform sales data to the suppliers. It usually includes the data related to the product description and its related inventory status. The details quantity sold, quantity on hand, sales rate, sales history, and sales forecasts can be found in this document.

EDI 855 - Purchase Order Acknowledgement: This EDI code is used for acknowledging the transactions. It confirms whether the product order has been accepted or rejected or accepted with a few variations. Usually, it is sent in response to EDI 850 and eliminates a phone call or an email confirmation.

EDI 856 - Advance Shipment Notice: This EDI code is used for informing the contents of the shipment to the purchaser in advance. All the shipment details such as product description, packaging type, marking, and transport providers will be included in this. Also, it provides the location of the shipment to track its status. It comes handy in case of shipment delay. That time, the purchaser can take the corrective actions to fulfill their product’s requirements.

EDI 860 - Purchase Order Change Request - Buyer Initiated: This EDI code refers to the electric request for a change in the purchase order. Normally, it is submitted after the purchase order confirmation by the seller. It includes details of original orders and related changes. For instance, addition/deletion of any product and change in quantity/price, and rescheduling of the shipment. However, it can be also used by the buyers to verify the changes to the purchase orders made by the seller.

EDI 865 - Purchase Order Change Acknowledgement/Request - Seller Initiated: This EDI code is used by the seller to confirm purchase orders placed by buyers. Besides, it is also used by the sellers to confirm the changes related to the previously submitted purchase orders. It usually includes all the information available on a purchase order. Further, it contains the details of changes as compared to the original orders in case of any changes.

Our scalable and flexible EDI integration solutions support all the EDI transaction codes declared by the respective ANSI X12 standards. These are the best solutions for fulfilling all your EDI requirements and can be smoothly integrated into your business processes.

For specific EDI requirements, please call us at 1-423-896-1025 or contact EDI specialist

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